Use Cases

DPOs
DPOs

Protecting the data of an organization’s IT estate is a challenge for any DPO, particularly when information is unmapped and spread across different file types and could be stored in physical form, or on individual devices, apps or in the cloud. Guardum PI Protect™ makes life easier for DPOs by locating all the personally identifiable information that is kept on their IT estate with a focus on unstructured data.

Data maps are then quickly and accurately created ranking data on how sensitive it is. This is invaluable to hard-pressed DPOs, who spend large amounts of time and resources creating DPIAs alone.

Guardum also helps DPOs through semi-automating the process of anonymizing and redacting personally identifiable information to ensure it is fully protected. 

Compliance & Risk
Compliance & Risk

Responding to a Subject Access Request can be very resource and time intensive, with the BSI reporting that over half (58%) of European organizations have no fixed method in place for responding to Data Subject Access Requests (DSARs). Having to manually review and redact third party data in order to comply with the GDPR is a challenge, often needing a deadline extension request to the regulator.

GuardumDSAR™ makes compliance teams up to 93% more efficient by locating personal information held on multiple network drives and automatically redacting personal information where required.

HR
HR

During their time at an organization, employees generate a mass of data. From initial applications, pay slips and tax forms, through to annual reviews and emails, there can be a mountain of data to climb. Much of this needs to be kept long after an employee has left.

In the event of a DSAR, Guardum helps the HR department locate and gather all the information pertaining to specific employees more quickly and effectively than ever before. This means they can easily respond to DSARs within the time limit and be freed-up for other tasks.

Legal
Legal

Knowing exactly what data their organization holds on specific individuals and being able to access and assess it is essential for any In-house legal department. This is necessary for making sure that their company is data compliant, while also gathering evidence for any legal procedures.

Guardum enables legal departments to have all the data they need at their fingertips, while also providing reassurance that all their confidential data is kept secure.

Security
Security

Data can only be secured if an organization is aware of its existence and location on the network. Guardum PI Protect provides security teams with complete knowledge about all the personally identifiable information (PII) that is kept on their IT networks across structured and unstructured files.

Using this information, the solution quickly and efficiently creates Data Classification Reports which rank data on how sensitive it is, enabling security teams to prioritize their protection requirements.

PI Protect™ can then help security teams apply anonymization or a redaction mask to ensure the data is fully protected.